Accounting & Bookkeeping
Small Business Bookkeeping
Monthly bookkeeping that keeps every account reconciled, every transaction categorized correctly, and your numbers ready whenever you need them.
Accounting & Bookkeeping
Payroll Services
Payroll that runs on time, files itself correctly, and does not turn into a penalty notice six months later.
No FL income taxBut reemployment tax applies
Filed on time941, 940, RT-6, W-2, 1099
S corp reviewReasonable compensation
What is payroll services?
Managed payroll covers calculating employee pay, withholding and remitting payroll taxes, filing the required federal and state returns, and issuing year-end W-2 and 1099 forms. In Florida there is no state income tax withholding, but employers still owe federal income tax withholding, Social Security and Medicare, federal unemployment tax, and Florida reemployment tax through the Department of Revenue. Kingsley Accounting Group runs payroll end to end, files every return on schedule, and reviews S corporation owner compensation for reasonableness so the payroll position holds up under examination.
Sound familiar?
These are the situations that bring people to this service most often.
You got a penalty notice for a payroll return you thought was filed.
You pay contractors and are not certain they should be W-2 employees instead.
As an S corp owner you have no idea whether your salary is "reasonable" to the IRS.
Payroll takes half a day every fortnight and it should take fifteen minutes.
What’s included
Every engagement covers the following as standard. Nothing here is an upsell.
- Payroll processing on your schedule with direct deposit and digital pay stubs
- Federal deposits and filings: Forms 941, 940 and required tax deposits
- Florida reemployment tax registration and quarterly RT-6 filings
- New hire reporting to the Florida Department of Revenue
- Year-end W-2 and 1099-NEC preparation, filing and distribution
- Worker classification review: employee versus contractor, documented
- Reasonable compensation analysis for S corporation owner-employees
- Payroll journal entries posted straight into your books each period
How it works
Setup and registration
We register your accounts, load employee records, set the pay calendar, and confirm every deposit schedule against IRS requirements.
Run and file
Payroll runs on schedule, taxes are deposited on time, and every quarterly and annual return is filed and archived where you can find it.
Review annually
Before year end we revisit owner compensation, contractor classifications, and deposit frequency so nothing drifts into a penalty.
What you receive
Every filing, on file
Copies of every payroll return, indexed by period and available on request.
Clean payroll entries
Wages, taxes and liabilities posted correctly to your general ledger.
Classification memo
Written support for how each worker is classified, in case anyone asks.
Frequently asked questions
Florida has no state personal income tax, so there is no state income tax withholding. Employers still owe Florida reemployment tax, reported quarterly on Form RT-6, plus all federal obligations: income tax withholding, Social Security, Medicare and federal unemployment tax.
The IRS requires "reasonable compensation" for the work you actually perform, before any distributions. There is no fixed percentage that is safe. We benchmark against comparable roles, industry data and your actual hours, then document the reasoning so the position is defensible.
Yes, and it is worth asking before there is a problem. Misclassification exposes you to back taxes, interest and penalties. We apply the IRS behavioral, financial and relationship tests to each worker and give you a written conclusion.
Call us before the notices escalate. We file the delinquent returns, calculate what is genuinely owed, and where the facts support it we request penalty abatement: first-time abatement relief succeeds more often than most business owners expect.
Related services
Often needed alongside this.
Tax Services
Business Tax Preparation
Federal and Florida business returns prepared accurately, filed on time, and explained in language you can act on.
Tax Services
IRS Representation & Resolution
We deal with the IRS so you do not have to: notices, examinations, back filings and payment arrangements, handled by someone who has done it before.
Ready to talk about payroll services?
Book a free 20-minute consultation. No pitch, no obligation: just a straight answer about whether we can help and what it would cost.