Accounting & Bookkeeping
Small Business Bookkeeping
Monthly bookkeeping that keeps every account reconciled, every transaction categorized correctly, and your numbers ready whenever you need them.
Accounting & Bookkeeping
QuickBooks Setup & Cleanup
Rebuild a QuickBooks file that has drifted out of reality, or set one up correctly the first time, structured around how your business actually operates.
2–4 weeksTypical cleanup
Every changeDocumented in writing
Online + DesktopBoth supported
What is quickbooks setup & cleanup?
A QuickBooks cleanup is a structured correction of an accounting file whose balances no longer reflect reality, typically caused by unreconciled accounts, transactions stuck in Undeposited Funds, duplicated bank feed entries, misused Opening Balance Equity, or a chart of accounts that has grown without structure. Kingsley Accounting Group works backwards from your last filed tax return, corrects each period forward, and delivers a reconciled file with a written record of every change. Most cleanups take two to four weeks depending on how many periods are affected.
Sound familiar?
These are the situations that bring people to this service most often.
Your bank balance in QuickBooks and your bank balance in real life are nowhere near each other.
"Undeposited Funds" has been growing for two years and nobody knows what is in it.
The chart of accounts has 340 accounts, 200 of which have been used once.
Bank feed rules created duplicates and now the P&L overstates both income and expenses.
What’s included
Every engagement covers the following as standard. Nothing here is an upsell.
- Full file diagnostic: we tell you what is wrong before you commit to the work
- Bank, credit card and loan reconciliation for every affected period
- Undeposited Funds cleared and deposits matched to real bank activity
- Duplicate and orphaned transactions removed without breaking prior reconciliations
- Chart of accounts restructured to something readable and industry-appropriate
- Opening Balance Equity resolved and traced to its real components
- Payroll, sales tax and loan balances tied to outside statements
- Written cleanup memo listing every correction, so your tax preparer is not guessing
How it works
Diagnostic
We take a copy of your file and produce a written list of what is broken, how far back it goes, and what it will cost to fix. No obligation.
Correct forward
We start from your last filed return and correct each period in sequence, so the fix is defensible if it is ever questioned.
Hand back and train
You get the reconciled file, the cleanup memo, and a working session showing your team how to keep it clean.
What you receive
Reconciled file
Every account tied to a real statement, every period closed.
Cleanup memo
A written record of what was wrong and exactly what we changed.
Prevention checklist
The specific habits that caused the drift, and how to stop them recurring.
Frequently asked questions
Cleanups are quoted as a one-time fixed fee after the diagnostic, most commonly between $900 and $4,500. The drivers are how many months are affected, how many accounts need reconciling, and whether payroll and sales tax are involved. You see the number before any work starts.
Sometimes. If corrections change taxable income for a filed year, we tell you immediately, quantify the impact, and let you decide whether to amend. Many cleanups only affect balance sheet presentation and require no amendment at all.
For most small service businesses, QuickBooks Online is the right answer: bank feeds, remote access and app integrations matter more than advanced inventory. Desktop still wins for complex inventory, job costing or heavy multi-entity work. We will tell you honestly which fits.
Yes. Every cleanup includes a working session with whoever maintains the file day to day. Ongoing training is available if your team wants more, and many clients simply move to our monthly bookkeeping instead.
Related services
Often needed alongside this.
Advisory & Specialty
New Business Setup
Set the business up correctly on day one: entity choice, registrations, accounting system and the handful of decisions that are painful to reverse later.
Advisory & Specialty
Internal Controls & Audit Readiness
Practical controls sized for a small team: enough structure to prevent loss and pass review, without paperwork nobody will maintain.
Ready to talk about quickbooks setup & cleanup?
Book a free 20-minute consultation. No pitch, no obligation: just a straight answer about whether we can help and what it would cost.